Document Controller

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Experience:
Min. 3 years
Area:
Singapore - Hougang, Serangoon, Yio Chu Kang, Kovan

JOB DESCRIPTION

Job Description: • Set up an efficient and robust Document Management System to effectively monitor, track and retrieve project documents • Set up a reporting system to generate reports providing status of submitted and outstanding project documents • Maintain “CONTROLLED” copies of project drawings and ensure its revision currency • Ensure all project documents are issued for use in “IFC” or “IFU” status • Ensure superseded drawings are removed from system and “CONTROLLED” files and stamped superseded • Maintain site Quality Records and ensure its completeness and traceability • Registration, filing, retrieval, disposition and transmission of project documentation • Ensure Document Control procedure requirements are complied with • Maintain facilities and databases to ensure efficient operation of the document control function • Recording, compile, retrieving and filing of supplier literature and product submissions • Registration, filing and distribution of technical manuals and documentation • Archiving of company records • Printing and copying of project documentation • Control the identification, registration, distribution, and retention of all design, client and vendor documentation. • Set up Document Transmittal system to provide records and traceability of all incoming and outgoing documents. • Set up the Project Drawing files after verification that all drawings issued by client or other parties are in accordance with the associated transmittal. • On receipt of revised drawings the superseded drawings shall be marked "SUPERSEDED" and retained in a file. • Log receipt of technical queries, improvement requests, engineering change notices, construction change notices, material receiving reports and over, short and damage reports. Issue to the appropriate personnel for review and action. • Assist in the progressive compilation of the Manufacturers Data Report (MDR) • Set up and oversee the maintaining of the hard copy Document Control filing system. • Liaise with client & Customer/Consultant Document Controller as required. • Complete close out of Project and ensure the traceability and accurate archiving of all controlled/uncontrolled documentation, according to Company Standards Requirements: • Minimum 3 years’ experience in a document control role • Training in document control fundamentals • Experience with MS Office, Lotus Notes, eDocs and QDMS • Engineering, mining/processing plant construction/operational knowledge • Previous experience in document control in an engineering design office or related field • A good standard of computer literacy, particularly Microsoft Word and Excel • A general understanding of database systems

Requirements:

Total Work Experience :	Min. 3 years
Relevant Experience :	Min. 3 years
Qualifications :	School N/O Level
Language Spoken :	English
Written Language :	English

COMPANY SNAPSHOT

Average Processing Time: Immediately	Working Hours: 40 hours, 5.5 days per week
Job Type: Contract	Job Level: Junior Position (less than 5 years)
Spoken Language: English	Written Language: English
Benefits:

COMPANY INFO

Sector: Construction & Engineering	Industry: Construction and Engineering (General)
Specific Trades: Civil and Infrastructure	Country: Singapore
State: Singapore	City: Singapore

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